Bookstore

The Normandale Community College Bookstore is operated as a service to students, staff and faculty. Its major purpose is to make available for sale textbooks, supplies and supplemental items directly related to instruction.

General Information
The Bookstore is operated as an auxiliary enterprise, under the direction of the Vice President of Administrative Services.

Textbooks, other instructional materials, and other merchandise designed to appeal to the campus community will be sold in the Bookstore.

Purchases can be paid by cash, check or Visa/Master Card and Discover. Special accounts authorized by the Accounting Office may charge books and supplies.

Bookstore hours of operation will be coordinated with the college hours of operation and will be posted near the Bookstore entrance.

All sales, cash or charge, will be recorded on cash registers. All cash registers will be verified and cash reconciled at the close of each business day.

All Bookstore funds will be submitted to the Accounting Office daily. All funds will be deposited by Brinks to a bank, each day, with the exception of the change fund.

All textbooks and other materials stocked in the Bookstore will be requested through the Bookstore Manager by the established semester deadline dates posted on the Master Calendar.

Desk/Review Copies
All desk/review copies must be ordered directly from the publisher.

New faculty members who were hired after the ordering deadline may obtain their texts from the Bookstore, using an appropriate form signed by a dean or coordinator.

Faculty members should not sell complimentary textbooks to students.

Requisitioning
All textbooks and materials to be used in a class will be requested on a Textbook and/or Supply Request Form (Admin. 10) and sent to the Bookstore by deadline dates posted on the Master Calendar. The Bookstore manager will contact the appropriate administrator if requisitions are not received one week after deadline date.

The information from the Request Form (Admin.10) will be transferred by the Bookstore manager to the Normandale Community College Purchase Order Form (Admin. 9). The following procedures must take place:

1. The assignment of the purchase order number will be controlled by the Bookstore.
2. "Requisitioned by" line will indicate the appropriate instructor or administrator.
3. It is approved by the Bookstore manager.
4. It is approved for payment by the Bookstore manager.
5. It is paid by the Accounting Office.
6. The "payment by" will be signed by the Accounting Office - citing the check number and date of payment.
7. Credits for returns or shortages will be applied directly to current invoices.

The four part purchase order will be distributed as follows, upon completion of the required information:

1. The while copy will be mailed to the vendor.
2. The goldenrod and pink copies will be held in the Bookstore and matched with the invoice. It will then be sent to the Accounting Office for payment.
3. The yellow copy will be retained by the Bookstore for receiving.

Requests for printed projects are initiated by the instructor and submitted on a Textbook and/or Supply Request Form (Admin. 10). The original will be sent to College Support Services for printing.

Receiving
All items received in the Bookstore will be checked off to match the goldenrod copy of the purchase order.

The yellow copies of the purchase order will be approved for payment by the Bookstore manager and forwarded to the Accounting Office for payment.

Pricing
Textbooks:

1. List price when shown on invoice from publisher;
2. Textbooks invoice at NET from publisher.

Required Materials:
Printed projects initiated by instructor, etc., duplicated and sold in the Bookstore with a gross profit margin of 25%.

School supplies, gift items and clothing will be sold with a gross profit margin of 40%.

Used Textbooks
The Bookstore will arrange for the repurchase of used textbooks each semester with a reputable company. Company representatives will usually be on campus during final week of the semester. All books bought for use of the Bookstore for resale will be at 50% of its new price and resold at 75% of the new price.

Check Cashing
Check cashing for students/staff will be allowed under the following conditions:

1. Checks will be cashed at the register and rung up as a no sale.
2. The maximum amount per individual check is $10.00.
3. Checks will be cased during regular store hours.
4. Student help and work-study payroll checks may be cased if small and funds are available.
5. No "second party" checks will be cashed.
6. Checks will be deposited daily with cash receipts.
7. Personal checks will not be cashed except for purchase price if the person requesting the cash is not a student or staff at the college.
8. Checks are cashed only from funds provided for this purpose.
9. In the event a check is returned NSF:(a) Grades, transcripts and other records will be held; (b) There may be a loss of check cashing privileges in the future.

Sales Tax Exemption
The section of the tax bill exempting textbooks from the sales tax is as follows:

"(v) The gross receipts from the sale of textbooks which are prescribed for use in conjunction with a course of study in a public or private school, college, university and business or trade school to students who are regularly enrolled at such institution," (Exemption became effective January 1, 1974.)

In accordance with Minnesota Stat.297A, Section 34, Subd. 1-5, a record of tax exempt book sales should be kept for three years.

Refunds and Returns
Cash refunds for new books will be made during the first 10 days of each semester except for late start classes which will be determined by the Bookstore Manager. In order to obtain the refund, however, the sales slip must be available and the book must not be marked or soiled in any manner. A marked book may, under certain conditions, be taken in return at a discounted price. Summer session refunds will be made during the first 5 days of the session.

Cash refunds are made from funds provided by the Accounting Office. Appropriate records will be maintained to account for funds disbursed.

Inventory and Statement of Sales
A complete physical inventory will be taken at the end of the fiscal year and at such other times as directed by the Vice President of Administrative Services.

An income statement will be prepared by an Accounting Officer at the end of the fiscal year or more frequently as directed. The statement will be prepared following accounting procedures indicating sales, other revenue, costs of goods sold, operating expenses and net income.

Course Book and Materials List
The Bookstore manager will prepare and post a "Course Book and Materials List" which shall include all required and recommended books and materials for a course with the exception of basic paper, pencils or pens.

Operational Procedures and Accounting System
The Principles of College Bookstore Management is adopted as a guide for operational and accounting procedures.

In this section ...

• Alcohol and Drug Use
• Art Work
• Auditors
• Bookstore
• Computer Center Policies
• Emergency Procedures
• Lost And Found
• Parking Policies
• Campus Security
• Smoking / Chewing Tobacco
• Student Rights
• Telephones
• Violence on campus